How to Save Excel as PDF Fit to Page (5 Easy Ways)

The sample dataset contains information on 21 employees in the range of cells B4:H25. Saving this dataset as a PDF will break the table over two pages.

Method 1 – Using the Print Option to Fit Excel Dataset into a Page and Then Saving as PDF

• Click File > Print.
• Click on the drop-down arrow of the last scaling option and choose Fit Sheet on One Page option.

• The number of pages is reduced to 1.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 2 – Saving Excel as PDF After Modifying Page Setup

Steps:

• In the Page Layout tab, click on the Page Setup dialog box launcher.

• A window named Page Setup will appear.
• In the Page tab, choose the Fit to option and keep the value of both boxes 1.
• Click OK to close the box.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 3 – Changing the Width in Scale to Fit Group and Saving as PDF Afterwards

Steps:

• In the View tab, click on the Page Break View from the Workbook View group.

• The dataset is spread over two pages.

• In the Page Layout tab, change the Width option from Automatic to 1 page in the Scale to Fit group.
• The whole dataset now fits on a single page.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 4 – Adjusting Column Width to Save Excel as PDF Fit to Page

Steps:

• To shorten the headers, select the cell range G4:H4.
• In the Home tab, select the Wrap Text command from the Alignment group.

• Move the mouse cursor to the boundary line between columns G and H. The cursor will convert into a resize icon.

• Drag the resize icon to the left.
• The column width will be adjusted.

• Follow the same process for column H.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Method 5 – Saving Excel as PDF Fit to Page by Reducing Font Size

Steps:

• In the Home tab, click on the Decrease Font Size option from the Font group.

• Reduce the column width to take advantage of the new font size.
• Click File > Save As.

• The Save As dialog box will appear. Choose your desired location and click on Save.

• Open the PDF file.
• The dataset fits on one page.

Download Practice Workbook

Related Articles

• How to Change Page Orientation in Excel
• How to Change Orientation of Worksheet to Landscape in Excel
• How to Adjust Page Size for Printing in Excel
• How to Save Excel as PDF Landscape
• How to Make Excel Look Like a Page

Soumik Dutta, having earned a BSc in Naval Architecture & Engineering from Bangladesh University of Engineering and Technology, plays a key role as an Excel & VBA Content Developer at ExcelDemy. Driven by a profound passion for research and innovation, he actively immerses himself in Excel. In his role, Soumik not only skillfully addresses complex challenges but also demonstrates enthusiasm and expertise in gracefully navigating tough situations, underscoring his unwavering commitment to consistently deliver exceptional, high-quality content that. Read Full Bio